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Administrative Assistant

17 Apr 2025

Temporary, Full-time, Fixed term contract
North York, ON
$30.00 / per Hour
Job Details:

Our client, a confidential, unionized professional organization in East York, Toronto is seeking a reliable and detail-oriented Administrative Assistant to provide high-level administrative support to members of a staff association. This role includes managing office tasks, coordinating meetings and events, and assisting with committee work—all within a dynamic, team-oriented environment.

Join our team as an Administrative Assistant and contribute to our commitment to excellence in service!

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Candidates are invited to submit their resumes to Kerine at kerineg@staffworkscanada.com. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

 

  • Responsibilities

    Key Responsibilities:

    • - Draft, edit, and proofread correspondence, reports, presentations, and memos using Microsoft Word, Excel, and PowerPoint.
    • - Gather, organize, and analyze data and statistics for reporting purposes.
    • - Assemble and distribute information kits, publications, and resource materials.
    • - Support event coordination, including conferences and meetings; provide on-site registration support when needed.
    • - Record and prepare meeting minutes for approval.
    • - Manage scheduling, appointments, and travel arrangements.
    • - Ensure efficient communication across departments and with external contacts.
    • - Handle incoming calls and emails with professionalism, redirecting as needed.
    • - Maintain confidentiality and comply with relevant privacy legislation.
    • - Follow health and safety protocols in accordance with provincial regulations.
    • - Perform additional administrative duties as assigned.
  • Requirements

    Qualifications:

    • - High school diploma or equivalent; college-level administrative training is an asset.
    • - 2–3 years of recent experience in an administrative support role.
    • - Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with Zoom and CVENT (or similar platforms) is an asset.
    • - Bilingualism in English and French is a strong asset.
    •  - Excellent communication, interpersonal, and customer service skills.
    • - Strong organizational skills and attention to detail.
    • - Proven ability to handle confidential information with discretion.
    • - Administrative: 5 years (preferred)
    • - Intermediate/Advanced MS Office: 8 years (preferred)
    • - minute taking: 1 year (preferred)
  • Accessibility
    Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.
Apply now

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