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Administrative Assistant – Examinations (Pharmacy)

12 Dec 2024

Full-time, Permanent
39 Hayden St, Toronto, ON M4Y 0E7
$45000 / per Year
Job Details:

Our Client, a leader in their field in the Toronto area has an immediate permanent opportunity for an Examination Assistant .

Interested candidates may submit their resume in word doc. format to  recruiter@staffworkscanada.com  for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

  • Responsibilities
    RESPONSIBILITIES Position Purpose: Provide assistance to the Performance-based Examination Managers and Team Leads. This full-time position requires working at the office 4-5 days a week. Reporting to the Assistant Manager, Performance-based Examinations and supervised by the Examination Materials Production Team Lead, this position will primarily be responsible for the following functions, to be performed accurately and in a secure and timely manner, according to policies and procedures: 1. The secure and accurate production and maintenance of examination materials for the performance-based examinations, according to established procedures. This includes photocopying, organizing, packing, labeling, ordering examination materials and supplies, maintaining inventory and electronic files, performing audit and quality assurance of transported materials and securely storing, archiving and disposing of examination materials. 2. The procurement, assembly, maintenance and disposal of pharmaceutical supplies, according to established procedures, including but not limited to: secure maintenance of current, accurate inventory of pharmaceutical supplies, preparing mock-ups of products, preparing labels for prescription/drug products and examination prop bags and safe disposal of pharmaceutical supplies. 3. Assist with examination Video production, conversion and maintenance, according to established procedures, including but not limited to: maintenance of video supplies, creating and maintaining video audit logs and library, arranging for secure sharing of video files, and ordering and maintenance of videotaping equipment. Secondary responsibilities include: 4. Assist with processing of examination data according to established procedures, including: auditing, organizing, scanning, archiving and maintaining scoring sheets and performing quality assurance checks. 5. Assist with post-exam QA Video Review processes to ensure safe receipt and tracking of QA vides and associated materials. 6. Perform other duties as required. Working Conditions: · Primary work is at a desk in a temperature-controlled office environment. Work will primarily be performed onsite, at the office, 4-5 days a week. · Ability and stamina is needed to work effectively 7 hours per day (or more) at a desk, on computer. · Available to work longer days (greater than 7 hours) as operational demands require. Physical effort will be required to handle (move, pack, store) examination materials, transport files, mail, and materials as needed; will include lifting heavy boxes (up to approximately 35 lbs.). · Sensory attention is required to coordinate activities and deal with requests from clients of diverse backgrounds.
  • Requirements
    Required Qualifications: · Ability to work onsite, in the office 4-5 days per week · Professional and personal integrity, contributing to a positive work environment and to the goals of the organization · Strong sense of responsibility and accountability; detects and reports own errors and omissions · Strong organizational and time management skills · Ability to work effectively both independently and in a team-based environment · Supportive team worker; works positively with co-workers and clients of all backgrounds · Strong attention to detail; accurately checks own work · Strong work ethic and ability to multi-task, prioritize and meet required deadlines · Self-starter, self-directed and resourceful; able to source out information, take initiative and work with minimal direction and supervision, while adhering to organization policies and procedures · Excellent verbal and written communication skills; fully fluent in written and spoken English, including vocabulary, grammar and spelling · Adaptable to changes in processes, timelines, working environments · Demonstrated resilience and ability to function well under pressure · Ability to lift and handle boxes of paper, workshop supplies and examination materials (up to approximately 35 lbs.) · Available and willing to work evenings and weekends as required · Strong computer skills as indicated below Education, Expertise and Experience:
    • Post-secondary degree or diploma or equivalent experience
    • Previous general office experience including professional document creation and formatting; writing and editing; mail merging documents and labels.
    • Computer expertise and experience
    o MS Windows environment Intermediate level o MS Word Intermediate level o MS Excel Beginner level or ability to learn o MS Outlook Intermediate level o MS Access Beginner level or ability to learn A competitive salary and benefits package is offered. The organization is committed to attracting, engaging and developing a diverse and inclusive workforce.

    Benefits:

    • Dental care
    • Extended health care

    Flexible language requirement:

    • French not required

    Experience:

    • Administrative: 2 years (preferred)

    Work Location: In person

  • Accessibility
    Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.
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