Administrative Assistant / Receptionist

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Administrative Assistant / Receptionist

02 Dec 2024

Full-time, Permanent

59 Hayden St, Toronto, ON

$45,000-48,000 / per Year

Job Details:

Our client is looking to hire an Administrative Assistant/ Administrative Assistant with an eye for details and exceptional oral and written communication skills. With offices conveniently located in Yorkville,

Position Purpose: To provide reception support, filing and archiving of candidate applications and supporting documents; and assist with other examination processes.

Interested candidates may submit their resume in word doc. format to Kerine-Brown Gentles kerineg@staffworkscanada.com for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities

Responsibilities: 1. Performing filing of applications and documents, at various stages of the certification process including archiving and preparation of files for off-site storage. 2. Assisting the receptionist with processing of incoming mail, courier packages; providing reception relief by attending to and directing incoming calls, emails, visitors; and providing information to candidates on the certification process. 3. Supporting examination processes by scanning of candidate photos; assisting with sending of bulk candidate emails; and assisting with entry of candidate application forms. 4. Assist with other duties, as assigned.
Requirements
Qualifications: 1. Professional and accountable 2. Detail oriented and accurate 3. Strong organizational, multitasking, coordination, quality assurance and control skills 4. Team worker: strong interpersonal skills; works effectively and collaboratively with co-workers and clients of all backgrounds 5. Possesses strong communication skills: verbal, written and listening and demonstrate effective, courteous yet assertive interpersonal skills for communicating with the public including individuals of many nationalities 6. Flexible, resourceful and proactive 7. Demonstrated ability to work well under pressure 8. Physical ability to lift and move boxes of files 9. Computer proficiency and experience: · Intermediate to advanced level in MS Windows environment including electronic file management, Word, Excel and Outlook · Advanced level data entry skills preferred · Relational database (R:Base) – will train Expertise and Experience Requirements:
- At least 3-5 years of administrative experience
- Post-secondary degree or diploma graduate
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now

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