Document Coordinator, Credentialing Assistant

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Document Coordinator, Credentialing Assistant

08 Jan 2025

Full-time, Fixed Term Contract

Yorkville area of Toronto (Bloor and Bay)

$21.00 / per Hour

Job Details:

Our client, a national professional certification organization, is looking to hire Administrative Assistant – Document coordination – Credentialing Assistant for a 1 year contract, with the potential to be extended. This is a fully in-office position located in the Yorkville area of Toronto.

Candidates are invited to submit their resumes to Kerine-Brown Gentles at kerineg@staffworkscanada.com. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities

Responsibilities include: · Processing and filing document evaluation applications and related documents sent by candidates · Processing and maintaining hard copies of documents and digital documents sent from issuing authorities directly to organization · Coordinating the collection of outstanding requirements by corresponding with candidates, other organizations and other parties, as required · Corresponding with candidates to address related concerns · Performing quality control of document evaluation application processing · Purging outdated document evaluation related documents · Training and assisting others to coordinate all requirements for document evaluation, when needed · Run and clear assigned reports in the candidate portal · Assist with document acknowledgement, as needed.
Requirements
Qualifications: Professional and accountable:
- acts with honesty and integrity
- takes full ownership and responsibility for all aspects of the position
- fulfills responsibilities in a professional, conscientious, accurate and timely manner, according to organizational policies and procedures, with an overall goal of achieving quality and efficiency
- uses time and resources effectively
- takes responsibility for quality processes and outcomes or products
- analyzes, documents and appropriately manages errors and omissions
Detail oriented and accurate Strong organizational, coordination, quality assurance and control skills Team worker: strong interpersonal skills; works effectively and collaboratively with co-workers and clients of all backgrounds Possess strong communication skills: verbal, written and listening and demonstrate effective, courteous yet assertive interpersonal skills for communicating with the public, including individuals of many nationalities Flexible, resourceful and proactive; able to:
- work collaboratively; supporting others when working together on a project which may require adjustments to workplace hours in order to fulfill responsibilities
- work independently with minimal direction and supervision, in keeping with organization policies and procedures
- problem solve, exercising appropriate professional judgment and seeking guidance when appropriate
- function well under time and workload constraints to meet multiple goals and deadlines by prioritizing work and flexing work schedules when necessary
- respond and adapt to changing priorities, processes, timelines
Demonstrated ability to work well under pressure Physical ability to lift and move boxes of information and examination materials Computer proficiency and experience:
- Intermediate to advanced level in MS Windows environment including electronic file management, Word, Excel and Outlook
- Relational database (R:Base) – will train
Expertise and Experience Requirements:
- College or university graduate or in progress
Job Type: Fixed term contract

Contract length: 12 months

Pay: From $21.00 per hour

Expected hours: 37.5 per week
Schedule:
- Monday to Friday
Education:
- Bachelor's Degree (preferred)
Experience:
- document management: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- Intermediate to advanced level in MS Office Suite: 1 year (preferred)
Work Location: In person
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now