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Executive Assistant

17 Mar 2025

Full-time, Permanent
Vaughan, ON, In-Office
$70,000 - 75,000 / per Year
Job Details:

Our Real Estate & Asset Management client is seeking a highly organized and proactive Executive Assistant to join their dynamic team. This position supports 2 senior executives. This role is ideal for a candidate with extensive calendar management experience and significant experience with expense management using Concur software.

Join us in this rewarding position where you can make a difference by providing exceptional support.

Candidates are invited to submit their resumes to Kerine at kerineg@staffworkscanada.com. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

  • Responsibilities
    • - Manage calendars in collaboration with other administrative staff, internally and externally, to coordinate scheduled meetings with internal and external clients.
    • - Prepare agendas, document meeting minutes as required, and ensure timely follow up on action items.
    • - Manage travel arrangements, accommodations, and itineraries, as well as completing expense reports.
    • - Assist with document preparation, including formatting and editing presentations in PowerPoint.
    • - Handle highly sensitive and confidential matters relating to the daily activity of the organization .
  • Requirements
    • - Post-secondary education in administration or related field.
    • - At least 3 years of experience in an administrative support role.
    • - Proficiency in MS Office Suite ( Particularly Excel; also Word, PowerPoint, Outlook).
    • - Effective written and verbal communication skills.
    • - Concur: 2 years (preferred).
    You’ll Stand Out if You Bring:
    • - Ability to handle confidential information appropriately.
    • - Ability to work independently as well as part of a team.
  • Accessibility
    Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.
Apply now

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