Indigenous Relations Administrative Assistant

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Indigenous Relations Administrative Assistant

02 Dec 2024

Full-time, Fixed term Contract

1 Dundas St E, Toronto, ON, M5B 2L6

$26.00 - 28.00 / per Hour

Job Details:

Our client a Crown Corporation located in the heart of downtown Toronto is looking to add a contract Indigenous Relations Administrative Assistant to their team to support a dynamic team. This role is responsible for providing general administrative support to the Indigenous Relations (IR) team.

This is an excellent opportunity for someone looking to gain experience in an comprehensive administrative role . If you meet the requirements listed above and are interested in joining our team, please go ahead and apply. We look forward to reviewing your application!

Interested candidates may submit their resume in word doc. format to Kerine Brown-Gentles kerineg@staffworkscanada.com for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities
What You Will Do:
- Provide administrative assistance in support of business initiatives, programs, processes and projects including managing calendars, setting up engagement appointments and coordinating meetings to ensuring appropriate information is provided ahead of time
- Provide administrative support to respective team(s); including preparation, review, processing and distribution of correspondence, meeting minutes, presentations and reports.
- Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data. Drafts correspondence, composes communications and routes or answers correspondence.
- Monitor and update data entry/database and web based records to support time sensitive reporting.
- Ensures that the tracking and following up of requests is maintained and deadlines are met.
- Proofread documents for accuracy and completeness
- Operates various office equipment and computers utilizing a variety of desktop applications and corporate systems. Prepares presentation material utilizing detailed layout and formatting
- Maintains continuous awareness of departmental matters, departmental administrative systems and procedures, organization structures in the division, and major activities in order to provide effective administrative assistance
- Assist in the development and implementation new tools and methods for the continual improvement and efficiency of practices and processes.
Requirements
Who We're Looking For:
- 2+ years of experience as an administrative assistant or in a related role
- Candidates who self-identify as Indigenous with lived experience preferred and are encouraged to apply
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Attention to detail and problem-solving abilities
- Ability to maintain confidentiality and handle sensitive information with discretion
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now

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