Office Administrative Assistant - Salesforce

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Office Administrative Assistant – Salesforce

03 Dec 2024

Part-time

105 Wellness Way, Toronto, ON M4N 0B1

$21.00 / per Hour

Job Details:

Our client, a not-for-profit organization dedicated to providing a community of support for those living with cancer and their loved ones, is seeking a detail-oriented Office Administrative Assistant with experience in Salesforce. This role is essential to supporting the organization’s administrative functions, with a focus on managing donor information and providing efficient, comprehensive office support. The ideal candidate will be organized, proactive, and adept at managing multiple administrative projects to support our client’s mission.

Interested candidates may submit their resume in word doc. format to Kerine Brown-Gentles at kerineg@staffworkscanada.com for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities
Key Responsibilities: Donation Information Management:
- Download, track, and maintain accurate donation data from online fundraising platforms, or databases such as Salesforce.
- Assist with data entry, updates, and maintenance within the Salesforce database to ensure records are up-to-date and accurate.
- Prepare donation reports and donor correspondence, ensuring timely acknowledgments and follow-ups.
General Office Administration:
- Oversee day-to-day office tasks, including filing, opening and sorting mail, and organizing office materials.
- Label and stuff envelopes for mass mailings and assist in preparing materials for campaigns, events, or outreach programs.
- Maintain a clean, organized, and efficient workspace, helping to uphold a positive office environment.
Documentation and Written Communication:
- Support the preparation and distribution of various written materials, including meeting minutes, letters, memos, reports, invoices, and email correspondence.
- Draft and format professional documents as needed, ensuring clarity, accuracy, and alignment with organizational standards.
Administrative Support:
- Provide additional administrative assistance as needed for specific projects, campaigns, or events.
- Support team members and departments in maintaining effective communication and workflow.
Requirements
Qualifications:
- Proven experience with Salesforce or similar databases.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software as needed.
- Excellent written and verbal communication skills.
- Previous experience in an administrative role, preferably within a not-for-profit organization, is an asset.
Preferred Skills:
- Experience handling donor data and familiarity with fundraising best practices.
- Ability to work independently and as part of a collaborative team.
- A positive attitude and commitment to the mission and values of the not-for-profit sector.
Experience:
- Administrative experience: 1 year (preferred)
- Raiser's Edge: 1 year (preferred)
Expected hours: 21 per week Our client is committed to building an inclusive and diverse work environment and encourages applicants from all backgrounds to apply.
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now