Accounting Clerk/Administrator (Part-Time)

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25 Apr 2024

Part-time, Contract

Pickering, ON

$35.00 / per Hour

Job Details:

We are seeking a detail-oriented and organized Accounting Administrator to join our team. The Accounting Administrator will be responsible for performing various administrative and clerical tasks to support the accounting department. This is a long term part-time position based in our Pickering office.

Interested candidates may submit their resume in word doc. format to Kerine Brown-Gentles at kerineg@staffworkscanada.com for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities
Responsibilities:
- Prepare Client Agreements (LOA/Event Agreement/SOW)
- Review Hotel Contracts for terms & conditions, required concessions, room rates,
- additional fees, and Taxes against the approved program budget
- Management of approved supplier payments by credit card
- Participant invoicing for extension, activities, air deviations, and related extras
- including the following:
Co-ordinating with Program Managers:
- On combining participant additions for one invoice
- Participant correspondence for sending an invoice (or to be
- included)
- Payment follow-up.
- Tracking of payments.
Merchant processing:
- Participant invoice payments (to include invoice adjustment of admin
- fee)
- Sponsorship invoice payments
- Sending payment receipts
- Receive and track participant credit card information
- Breakdown of merchant fees for program allocation
- Credit Card Reconciliations to including the following cards: (AMEX Business, AMEX USD, RBC Visa, TD USD Visa)
- Collect all backup
- Reference and code
- HST/GST/QST Breakout
- Project allocation
- Posting to QuickBooks
- Reconcile
- Program Reconciliations
- Small program reconciliations (merchandise, town halls, BBQs, dinners,
- day events, meetings, etc.)
- Assist with larger program reconciliations components i.e. final hotel bills
Preparing reconciliation binders for Program Managers in advance
- Assist and follow up on accounts receivables
- Accounting and Admin support as required
Please note that this position is long term for at least 6 months, and could go beyond 1 year.
Requirements
Experience:
- Accounting: 5 years (preferred)
- bookkeeping: 2 years (preferred)
- QuickBooks: 2 years (preferred)
- Account reconciliation: 1 year (preferred)
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now

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