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Director of Finance and Operations

02 Dec 2024

Full-time, Permanent
465 Dundas St E, Toronto, ON, M5A 2B2 / Hybrid
$120,000 / per Year
Job Details:

Our Client, a leader in the Healthcare industry has an immediate permanent opportunity for a Director of Finance and Operations. This is a Hybrid position requiring the individual to be in the office 3-4 days a week.

The Director of Finance and Operations is responsible for planning, leading, and overseeing corporate, operational services including finance, facilities management and information technology. The Director shall ensure consistency and quality of all operations and workplace safety. As a member of the Strategic Management team, the Director of Finance and Operations plays a key role in contributing to the overall organizational leadership and to achieving the goals and priorities of the organization. The Director is required to work in ways that are respectful and inclusive of all services users, staff and volunteers and that promote the company’s mission and values.

Hours of work for the position include both regular and extended hours of operation each week and the requirement to work outside of regular hours from time to time, in locations identified by the Centre.

Interested candidates may submit their resume in word doc. format to our recruiter at  recruiter@staffworkscanada.com  for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

 

  • Responsibilities
    Responsibilities:
    • The Director of Finance and Operations reports to the Executive Director and is a member of the Strategic Management Team (SMT).1. Finance a) Develops and administers all aspects of financial services including organizational budget preparation, monthly and quarterly financial analysis, payroll, accounts payable and receivable, audit activities, financial policies and procedures, and other related functions in consultation with the Executive Director, SMT and Board Finance Committee b) Ensures financial management and accounting systems are in place and practices are compliant with the organization's policy, legislation, funder requirements and GAAP c) Reviews and develops financial policy and procedures d) Monitors the financial performance of the organization and provides improvement recommendations to the Executive Director and the Board Finance Committee e) Ensure financial reports are timely and accurate and fulfil funder requirements a) Works with the management team to ensure that company resources are allocated according to client and community needs and in accordance to funder requirements/policies f) Work with the Management Team to ensure that spending stays within budget lines; g) Manage the assets of organization in such a way that maximizes efficiencies and the return to the agency. 2. Management Information Systems a) Directs information technology services and systems b) Ensures IT/IM systems, policies and procedures are in effect and monitored for quality and compliance c) Ensures a secure and stable information technology infrastructure is established and maintained d) Works with the Executive Director and others to develop and execute long-term planning of IT/IM to meet the needs the Health Centre. 3. Facility Management a) Directs facilities management staff, activities and contractors to ensure that facilities are safe and well-maintained; b) Monitors inspection reports and address outstanding issues from Joint Health & Safety Committees; c) Advises Executive Director of matters regarding facility maintenance and apprise in a timely manner of all serious maintenance issues. 4. Policy Development a) Identifies the need for policy review and development and assist staff and organization to develop policies, protocols and procedures that will ensure the safe and effective operations of community and health services b) Coordinates, supports, develops and administers policies, protocols and programs in collaboration with other community health and social service providers at both the local and provincial levels c) Leads the organization wide quality processes that enables them to maintain CCA accreditation. 5. Team Management d) Develops, implements and monitors overall priorities and work plans for the teams, programs and services within their scope e) Works collaboratively with staff to identify priorities and operational strategies aligned with company's mission, vision and values f) Manages the budget for operations and monitors financial performance on a regular basis; g) Facilitates participation in cross-departmental work as appropriate h) Ensures that operations and finance teams staff have adequate access to information about company policies, procedures and activities; 6. Human Resources: a) Works with the SMT to identify and address organization-wide human resource planning, staff training and development needs; b) Responsible for effective human resource management of the finance and operations teams including planning, recruitment, orientation, supervision, development, performance management, discipline and termination. 8. Corporate Functions: a) Provides direction and advice to program directors on issues regarding resource allocation, new programming options, staffing models, recruitment and other HR issues. b) Maintains an organization wide scope and overview to ensure effective infrastructure and operational systems are in place across the entire organization. c) Works with the management team to promote a healthy environment at organization for staff, clients, volunteers and visitors; d) Directs risk management activities including the provision of appropriate insurance, identification and mitigation of organization-wide risks, contracts & lease management, etc e) Participates in and provide support to the Board of Directors and the Finance Committee 9. On Strategic Management Team Shares responsibility for: a) Organizational Strategic planning and participation in developing, implementing monitoring and evaluating the strategic and operational plans. b) Organization-wide oversight of policy direction, operations, programming, risk management, information systems, resource management, and property management. c) Providing leadership on organizational priorities, building relationships with staff teams, clients, the community, and other organizations. d) Promoting the values of organization and the CHC model of health and wellbeing. e) Promoting a healthy environment, e.g. psychological safety, Health & Safety policies, risk management, at company for staff, clients, volunteers and visitors. f) Promoting action on and an understanding of health equity and social justice. g) Identifying and pursuing opportunities to leverage funding and/or programming to benefit clients and the community. h) Initiating and supporting the development of appropriate reports, documents, briefings and analysis. i) Providing leadership and ensuring team participation in organizational priorities such as strategic planning, change management, policy review, and accreditation. j) Supporting the Executive Director with governance functions and reporting to the Board of Directors as required. 10. Organizational a) Attends and contribute to organizational events and meetings as required; b) Participates in and contribute to the effective functioning of team and committee meetings c) Participates in relevant professional development, as assigned, to enhance skills. d) Continues to improve professional knowledge and remain up to date concerning current trends in areas of specialization. e) Observes and ensure compliance with organization's policy and procedures, f) Works to promote health equity and social justice within the scope of the role. g) Be knowledgeable about and comply with the Occupational Health and Safety Act (OHSA), Personal Health Information Protection Act (PHIPA), Accessibility for Ontarians with Disabilities Act (AODA), the Ontario Human Rights Code and other relevant legislation. h) Keeps supervisor informed and up to date on relevant issues. i) Performs other related duties as required and assigned by the supervisor and / or Director. j) Observes and ensures compliance with the Occupational Health and Safety Act and other relevant acts and regulations within operations.
  • Requirements
    • Masters degree, or equivalent post-secondary education in accounting and financial management
    • Chartered Professional Accountants (CPA) or equivalent accounting designations
    • Minimum 5 years management experience in a community-based organization
    • Demonstrated ability to work effectively in a collaborative style with staff, volunteers and board members
    • Demonstrated ability to lead a team through planning, implementation and significant change processes
    • Ability to analyze, synthesize and integrate information to inform practice and long-term planning
    • Knowledge and experience with ADP Workforce Now and Microsoft Dynamic / Great Plains Accounting software an asset
    • Knowledge of relevant legislation and ability to interpret and develop policy
    • Progressive experience in human resource management
    • Knowledge of planning, evaluation, and quality improvement
    • Knowledge of risk management principles and processes in a non-profit environment
    • Excellent communication skills
    • · Ability to work collaboratively within and across teams
    • · Understanding of Anti-oppression principles
    • · Ability to work effectively with people of various cultural, age and economic backgrounds
    • · Knowledge of the Regent Park area and issues affecting the community
    • · Support for the mission and values of the organization
  • Accessibility
    Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.
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