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Examination Administrative Assistant

05 May 2025

Full-time, Permanent
Toronto, Ontario
$45,000-47,000 / per Year
Job Details:

Our Client, a leader in their field in the Toronto area, has an immediate Perm opportunity for an Examination Assistant (Pharmacy).

  • Role: Permanent
  • Full Time – Monday to Friday
  • Onsite – in Office Position, 4 days a week with 1 remote day (Centrally located in the Yorkville area of Toronto)
  • Compensation: $45,000 – $47,000 per year

Interested candidates may submit their resume in word doc. format to  recruiter@staffworkscanada.com  for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

  • Responsibilities
    Primary:
    • Photocopying, organizing, packing, labeling, ordering examination materials and supplies
    • Maintaining inventory and electronic files
    • Performing audit and quality assurance of transported materials and securely stored
    • Archiving and disposing of examination materials
    • Secure maintenance of current, accurate inventory of pharmaceutical supplies
    • Prepare mock-ups of products, prepare labels for prescription/drug products and examination prop bags
    • Ordering and maintenance of video supplies, creating and maintaining video logs, library and videotaping equipment
    Secondary:
    • Assist with processing of examination data
    • Auditing, organizing, scanning and archiving scoring sheets
    • Performing quality assurance checks
    • Assisting with processing hand scoring request
  • Requirements
    • Professional and personal integrity, contributing to a positive work environment and to the goals of the organization
    • Strong sense of responsibility and accountability; detects and reports own errors and omissions
    • Strong organizational and time management skills
    • Ability to work effectively both independently and in a team-based environment
    • Supportive team worker; works positively with co-workers and clients of all backgrounds
    • Strong attention to detail; accurately checks own work
    • Strong work ethic and ability to multi-task, prioritize and meet required deadlines
    • Excellent verbal and written communication skills; fully fluent in written and spoken English, including vocabulary, grammar and spelling
    • Self-starter, self-directed and resourceful; able to source out information, take initiative and work with minimal direction and supervision, while adhering to organization policies and procedures
    • Adaptable to changes in processes, timelines, working environments
    • Demonstrated ability to function well under pressure
    • Ability to lift and handle boxes of paper, workshop supplies and examination materials (up to approximately 35 lbs.)
    • Available to work evenings and weekends as required
    • Strong computer skills as indicated below
    Education, Expertise and Experience Requirements:
    • Post-secondary degree or diploma
    • Computer expertise and experience
    • MS Windows environment Intermediate level
    • MS Word Advanced level
    • MS Excel Intermediate level
    • MS Outlook Intermediate level
    • MS Access Beginner level or Ability to learn
    • Previous general office experience including professional document creation and formatting; writing and editing, mail merging documents and labels
    • Microsoft Office Suite: 2 years (preferred)
    • Administrative: 2 years (preferred)
    • Education: 1 year (preferred)
  • Accessibility
    Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.
Apply now

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