HR Administrative Assistant

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HR Administrative Assistant

17 Mar 2025

emporary, Full-time, Fixed term contract

Toronto, ON

$20.00 - 23.00 / per Hour

Job Details:

Staffworks is looking to hire an HR Administrative Assistant for our regulatory client! This is a mainly remote, 6-month opportunity. Looking to gain valuable experience with a regulatory college? Apply now!

The Human Resources Administrator is responsible for providing day-to-day support to the Human Resources team in delivering HR activities and will be a key contributor to the employee and candidate experience.

Responsible for assisting with benefits and pension administration, coordination of recruitment activities, reporting, records management and assist in yearly performance management activities.

Start Date: ASAP

Duration: 6-month contract

Location: Hybrid (mainly remote, will be required to go into DT Toronto office monthly)

Candidates are invited to submit their resumes to Monique at moniquep@staffworkscanada.com. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities
- - Provide full cycle recruitment support including participating in job fairs, posting jobs, conducting preliminary interviews, creation of interview guides, conducting reference checks, preparing offer letter, and managing employee onboarding experience and first day orientation
- - Identifies channels for external advertising, identifies active and passive candidates and develops pipelines for current and future vacancies, hard to fill roles, and high-volume roles.
- -As first point of contact, provide support and guidance for current and potential employees regarding general HR inquiries and making decisions related to escalation and delegation of complex inquiries to HR team members as appropriate
- -Creates and maintains HR records and ensures all required information is appropriately stored in employee’s file while adhering to the College’s records management principles and guidelines. Perform quality control checks of employee files to ensure completeness and accuracy
- -Responsible for maintaining, updating, and tracking employee information (new hires, internal mobility, departures etc.) in the Human Capital Management (HCM) system within pay cycle deadlines and assist staff with HCM inquiries. Coordinates employee movement and changes, prepares letters and documentation
- - Maintains the Human Resources information on intranet site, working with the members of the HR team for specialized content updates
- - Contributes to the development and revisions of human resources operating procedures
- - Assists with the coordination and tracking of HR programs and related initiatives (i.e., training, performance management, wellness etc.)
- - Assist with the development and implementation of HR policies and procedures and provides support/coordination of related activities and initiatives.
- - Provide administrative support to the HR team with all HR related activities
- - Coordinates the benefits and pension administration including enrolling employees in the College’s group benefit plan and defined contribution pension plan. Updates required human resources databases with employee information including benefit and pension software and ensures strong data accuracy
- - Participates in the completion of compensation surveys, through the collection of comparative data
- - Coordinates the HR calendar of events, managing priorities, bookings, and re-bookings
- - Provides administrative support for HR meetings and committees
- - Other reasonable duties as assigned by Manager, Human Resources
Requirements
Education
- - College diploma in a related field such as human resources, business, administration or equivalent 1 Work Experience
- - Must have 2-3 years of recent relevant experience in human resources or a related role
- -Experience with HRIS systems is an asset
- - Knowledge of recruitment practices Competencies
- - Tact and diplomacy with all internal and external stakeholders
- - Ability to effectively and independently juggle competing priorities with minimal supervision.
- -Excellent customer service skills and ability to work effectively with internal and external individuals and manage interruptions
- - Excellent written and verbal skills with a demonstrated ability to build trust and relationships with staff
- - Excellent interpersonal skills and the ability to work both independently and within a team
- - Progressive, forward thinking, flexible and adaptable
- - High degree of sensitivity, discretion, and confidentiality
- - Self-motivation and solid organizational and time-management skills to efficiently and effectively manage workload, deal effectively with multiple demands, and maintain composure while progressing toward desired outcomes
- - Proficient with Microsoft Office applications
- - High degree of emotional intelligence
Experience:
- - HR: 3 years (required)
- - Administrative: 5 years (preferred)
- - ADP: 1 year (preferred)
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now