Procurement Coordinator

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Procurement Coordinator

11 Apr 2025

Temporary, Full-time, Fixed term contract

Hybrid Remote

$26.14 / per Hour

Job Details:

Our Client, an agency of the Province of Ontario (Canada), responsible for the Province’s treasury operations, including cash management, provincial borrowing, and debt and risk management.

Has an immediate 1 year contract for a Procurement Coordinator.

Interested candidates may submit their resume in word doc. format to Robert Gordon at robertg@staffworkscanada.com for further consideration. Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted.

Responsibilities
Procurement Services:
- - Conducts and coordinates procurement activities in all stages of the procurement process from planning of the procurement to implementation of the contract.
- - Reviews business cases and prepares approval documents, change requests, procurement tenders, letters, briefing notes, email correspondences and other documents as required.
- - Leads procurements and second stage procurement process under the direction of the senior procurement advisor.
- - Ensures the contracts and standards lists, workflows, content management systems and other internal systems are kept up-to-date and maintained with accuracy.
- - Gathers and prepares data and other metrics needed to fulfil reporting requirements.
- - Assists with the review and implementation of changes/improvements to the procurement processes, practices and support tools.
- - Liaises with business clients, legal counsels and other units to obtain procurement approvals.
- - Participates in procurement projects by contacting clients or suppliers, undertaking research and analysis and working collaboratively on assigned project components.
- - Provides technical and/or administrative support on various procurement and contract management tools.
- - Coordinates procurement functions to ensure that purchased services are cost effective, high quality and compliant with relevant policies, directives, and processes.
- - Provides technical and/or administrative support on various procurement tools.
- - Provides support and administration during the life of a contract and monitors the progress of contracts.
- - Supports the Business Unit in conducting affairs using contract management system Client Management:
- - Provides support and administration during the life of a contract and monitors the progress of contracts.
Project Management Support:
- - Assists with project administration tasks such as minute taking, preparation of status reports, scheduling meetings, and other related responsibilities.
- - Coordinating administrative details and logistics for events and project activities.
Decision-Making/Responsibility:
- - Coordinating procurement functions to ensure that purchased services are cost effective, high quality and compliant with relevant policies, directives and processes.
- - Coordinating all phases of low value procurement process. Decisions are guided by:
- - OPS procurement and contract management policies, standards, procedures, and delegation authorities.
Contacts/Stakeholder:
- - External contractors/suppliers to respond to questions. Work Demands:
- - Occasionally deals with unexpected changes to deadlines, tight time pressures and conflicting work demands and priorities, and demands from multiple clients/suppliers.
Requirements
Knowledge
- - Experience conducting procurements, project management, and administration duties
- - General procurement and contract management knowledge, guidelines, systems and standards to implement and coordinate purchasing and contract management procedures and processes, and to provide update to client management and staff.
- - General knowledge of procurement activities to determine how best to handle procurement requirements, processes, and approvals.
- - Experience with Vendor of Record arrangement contracts and coordinating activities related to second stage procurement. Interpersonal/Influencing
Skills
Consultation Skills:
- - Consultation skills to discuss procurement needs with client management and to draft procurement requirements and coordinate invitations to quote process.
Communication Skills:
- - Demonstrated communication skills to prepare reports, letters, briefing notes, email correspondence and other exchange information.
Computer Skills:
- - Utilize computer applications for word processing, spreadsheets, presentations, and databases to administer systems and produce own products.
Analyzing/Problem-Solving Skills:
- - Determine procurement requirements and priorities through a contracts list, annual and quarterly plan and in consultation with client management and identify product/vendor opportunities and options.
- - Ability to analyze contracts and identify start/end dates, payment terms, extension options and other terms and provisions.
Microsoft Excel: 4 years (preferred)
Accessibility

Staffworks thanks all candidates for their interest; however only those selected to continue in the process will be contacted. We are an inclusive employer committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities and sexual orientations to apply. If you are selected for an interview, please inform your recruiter of your accommodation requirements.

Apply now